[From Archdeacon Stringfellow]
Dear Sisters and Brothers,
This note comes to you to give you a simple and overall picture of registering for the Diocesan Convention to be held October 4 and 5 at the Cathedral Church of the Nativity in Bethlehem.
Lay Delegates need to see that three steps are accomplished:
1. Each Lay Delegate and Alternate has to make sure that the parish you represent has filed a Certificate of Election with the Secretary of the Diocese, Father Karl Kern, Rector of St Alban's Church in Sinking Spring. The date due for Certificates was July 23. Father Kern mailed a Certificate to each parish several weeks ago. A soft copy of the Certificate lives on my hard drive, and I am happy to send it if you need it. This step is unnecessary for Lay Visitors to Convention who may simply register by accomplishing 2 and 3 below.
2. Each Lay Delegate and Alternate either individually or as a part of your parish's delegation needs to Register for Convention. This process now is exclusively accomplished online at the Diocesan website. The website will be programmed to receive registrations beginning August 9. The deadline to complete registrations is September 20. It is in registering that you specify your entrée for the banquet.
This year Bishop Jack Croneberger will be specially honored at the Convention banquet, and those who wish to celebrate his ministry among us will be able to register for the banquet only.
3. Each Delegate and Alternate either individually or as part of your parish's delegation needs to reserve a room at a hotel in Bethlehem if you need overnight accommodations. Soon I shall send to the parishes and the clergy the names of the hotels, their locations, the rates they charge, their telephone numbers, and the deadline by which a reservation must be made to be included in our group's rate. The deadlines differ from hotel to hotel.
The Clergy Delegates to Convention have to accomplish numbers 2 and 3 of these steps. In virtue of being canonically resident or licensed to officiate clergy are expected to attend and to be part of Convention.
If you have any questions, do not hesitate to ask them: firstname.lastname@example.org